Data protection information

The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. We process personal data collected during visits to our website, observing the currently valid provisions under data protection law as amended. Your data is neither published by us, nor disclosed to third parties unauthorised. In the following, we will explain which data we record during your visit to our webpages and exactly how we use it.
 

  1. General details
  1. Scope of data processing

We only ever collect and use personal data to the extent required to provide a functional website as well as our content and services. The collection and utilization of our users' personal data is carried out regularly with the users' consent. An exception applies in instances where processing of the data is permitted by statutory provisions.

  1. Legal basis for data processing

If we obtain the consent of the data subject to carry out personal data processing, the legal basis is Article 6, para. 1, lit. a EU General Data Protection Regulation (GDPR).

When it is necessary to process personal data in order to fulfil a contract whose contractual party the data subject is, the legal basis is Article 6, para. 1, lit. b GDPR. This also applies to processing operations required in order to implement pre-contractual measures.

If processing is required in order to safeguard a legitimate interest of the MPG or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject override the first-mentioned interest, the legal basis for processing is Article 6, para. 1, lit. f GDPR.

  1. Data erasure and duration of storage

The personal data of the data subject is erased or blocked as soon as the purpose of storage no longer applies. Data can also be stored if this is required under European or national legislation in EU directives, laws or other provisions to which the MPG is subject. Data is also blocked or erased if the retention period prescribed by the above-mentioned legislation expires, unless the data is required to be stored for longer for the purpose of concluding or performing a contract.

  1. Contact details of the controller

The controller as defined by the EU General Data Protection Regulation (GDPR) as well as other data protection laws and provisions under data protection legislation is:

Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)

Hofgartenstraße 8

D-80539 Munich

Phone: +49 (89) 2108-0

Contact form: https://www.mpg.de/kontakt/anfragen

Internet: https://www.mpg.de

 

  1. Contact details of the Data Protection Officer

The controller's Data Protection Officer is

Heidi Schuster

Hofgartenstraße 8

D-80539 Munich

Phone: +49 (89) 2108-1554

datenschutz@mpg.de

 

  1. Provision of the website and creation of logfiles

Every time our website is accessed, our servers and applications automatically log data and information from the accessing computer system.

The following data is collected:

  • Your IP address
  • Date and time the page is accessed
  • Address of the page accessed
  • Address of the website visited previously (referrer)
  • Name and version of your browser/operating system (if transmitted)

The data is saved in our systems' logfiles. This data is not stored together with other personal data relating to the user.

The legal basis for the temporary saving of data and logfiles is Article 6, para. 1, lit. f GDPR. Data is saved in logfiles in order to ensure the functional capability of the website. In addition, the data serves to optimize the websites, eliminate faults and ensure the security of our IT systems. These purposes also constitute our legitimate interest in data processing according to Article 6, para. 1, lit. f GDPR.

The data is deleted as soon as it is no longer required in order to fulfil the purpose of its collection. In the case of the collection of the data for the purpose of providing the website, this applies when the session in question is finished. In the case of saving data in logfiles, this applies after a maximum of seven days.

Data collection for the purpose of providing the website and the saving of data in logfiles are absolutely necessary in order to operate the website. It is therefore not possible for the user to object.

  1. Web analysis

We use the web analytics programme Matomo (formerly Piwik) for statistical data collection in relation to utilization behaviour; this programme uses cookies and JavaScript to collect various information on your computer and transmit this automatically to us. Every time our website is accessed, our system logs the following data and information from the accessing computer system:

  • IP address, anonymized by means of abbreviation
  • Two cookies to distinguish between different visitors (pk_id and pk_sess)
  • Previously visited URLs (referrers) if transmitted by the browser
  • Name and version of the operating system
  • Name, version and language setting of the browser

The following data is also collected if JavaScript is activated:

  • URLs visited on this website
  • Times of page visits
  • Type of HTML requests
  • Screen resolution and colour depth
  • Technologies and formats supported by the browser (e.g. cookies, Java, Flash, PDF, WindowsMedia, QuickTime, Realplayer, Director, SilverLight, Google Gears)

The saving and analysis of data is carried out on a central server operated by the MPG. In addition to the central website www.mpg.de, it is also used by most Max Planck Institutes and many MPG project websites.

The legal basis for the processing of personal user data is Article 6, para. 1, lit. f GDPR. By processing personal user data we are able to analyse our users' utilization behaviour. Analysis of the data collected enables us to compile information on the use of the individual components of our web pages. This helps us improve our websites and their user-friendliness on an ongoing basis. These purposes also constitute our legitimate interest in data processing according to Article 6, para. 1, lit. f GDPR. Anonymization of the IP address sufficiently meets the users' interest in the protection of their personal data.

The data is deleted after the final annual totals have been arrived at for access statistics.

Of course, you have the opportunity to object to your data being collected. The following independent methods are available to you if you wish to object to data collection by the central server:

1.           In your browser, activate the Do-Not-Track setting. If this setting is active, our central server does not save any of your data. Important: Do-Not-Track generally only applies to the one device and browser on which the setting is activated. If you use several devices/browsers, you must activate Do-Not-Track separately on each one.

2.           Use our opt-out function. Click on the check mark in the following selection box under https://www.mpg.de/datenschutzhinweis/datenerhebung-deaktivieren, in order to stop or re-activate data collection. If the selection box is deactivated, our central server does not save any of your data. Important: We have to save a special recognition cookie in your browser for the opt-out function. If you delete this or use a different PC/browser, you have to object to data collection once again on this page.

This data is not saved together with other personal data relating to the user.

 

  1. Use of cookies

Our website uses cookies. Cookies are text files which are saved in or by the internet browser in the user's computer system. If a user accesses a website, a cookie can be saved on the user's operating system. This cookie contains a characteristic string of characters which enables definitive identification of the browser the next time the website is accessed.

We use cookies in order to make our website more user-friendly. It is a technical requirement of certain elements of our website that the accessing browser can also be identified after a page change. The following data is saved and transmitted in cookies:

  • Language settings (localization) of the browser: Sessioncookie i18next
  • Session data (click series, pages accessed, current language and any error messages on forms: Sessioncookie mpg_session_r

Both cookies are deleted when the session is closed.

The legal basis for the processing of personal data by means of cookies is Article 6, para. 1, lit. f GDPR and § 25 para. 2 no. 2 TTDSG. Some of the functions of our website cannot be offered without the use of cookies. For these to work, the browser absolutely has to be recognized after a page change. We require cookies for the following applications:

  • Adoption of the browser language setting: automatic selection of the start page and spell check
  • Remembering of form details entered: words used in searches within the website, details entered in the contact form (Section F)

The user data collected by technically required cookies is not used to create user profiles.

Cookies are saved on the user's computer and transmitted by the latter to our website. For this reason, you as the user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the transmission of cookies. Cookies which have already been saved can be deleted at any time. This can also happen on an automated basis. If cookies our deactivated for our website, the full range of functions of the website may not be entirely available for use.

 

  1. Registration

On our web pages we offer users the opportunity to register by entering personal data via an input screen. Generally speaking we ask for your e-mail address, last name and first name. We inform you about the concrete processing of your data in the course of the registration operation and obtain your consent accordingly. There is also a reference to this Data Protection Information.

The legal basis for processing data is the existence of the user's consent according to Article 6, para. 1, lit. a GDPR. If registration serves to fulfil a contract of which the user is a contractual party or to implement pre-contractual measures, the additional legal basis for data processing is Article 6, para. 1, lit. b  GDPR. It is necessary to register the user in order to be able to provide certain content and services on our website, fulfil a contract with the user or implement pre-contractual measures. The data is deleted as soon as it is no longer required in order to fulfil the purpose of its collection. This applies to the data collected during the registration operation if registration on our websites is withdrawn or altered. It applies to the registration operation to fulfil a contract or to implement pre-contractual measures if the data is no longer required in order to implement the contract. It may also be necessary to save the contractual partner's personal data after conclusion of the contract in order to meet contractual or statutory requirements.

As a user, you can withdraw registration at any time. You can have the data relating to you altered at any time; the procedure is described in detail during the actual registration operation. If the data is required to fulfil a contract or implement pre-contractual measures, premature deletion of the data is only possible if this is not prevented by contractual or statutory obligations.

 

  1. Data transmission

The management and storage of your personal details is carried out by selected services

  • Registration for subscriber management "abo.mpg.de" (Section E)

In connection with contract processing on the systems of Infopark AG, Berlin.

Your personal data is only transmitted to public institutions and authorities if legally required or for the purpose of criminal prosecution due to attacks on our network infrastructure. The data is not shared with third parties for any other purposes.

 

  1. Rights of data subjects

As a data subject whose personal data is collected in connection with the above-mentioned services, you have the following fundamental rights unless legal exceptions apply in individual cases:

  • Access (Article 15 GDPR)
  • Rectification (Article 16 GDPR)
  • Erasure (Article 17, para. 1 GDPR)
  • Restriction of processing (Article 18 GDPR)
  • Data portability (Article 20 GDPR)
  • Objection to processing (Article 21 GDPR)
  • Withdrawal of consent (Article 7, para. 3 GDPR)
  • Right to lodge a complaint with a supervisory authority (Article 77 GDPR). For the MPG, this is BayLDA (Bavarian Data Protection Authority), Postfach 1349, 91504 Ansbach.
 

Data Protection Information Social Media

Information on data processing in conformity with Art. 14 General Data Protection Regulation

 

  1. Contact details of the controller

 

We, the Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG), Hofgartenstraße 8, D-80539 Munich, Tel.: +49 (89) 2108-0, provide the following social media websites:

 

  • Twitter: twitter.com/mpi_mr_hd
  • YouTube: https://www.youtube.com/channel/UCddEpLkXdQMpr7Pc78KdSRA
  • LinkedIn: https://www.linkedin.com/company/11304648

 

As the provider of these websites, we, the Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V., work together with the provider of the respective social media platform in the sense of Art. 4 No. 7 of the General Data Protection Act (GDPR):

 

  • Google Ireland Ltd. (YouTube)
  • LinkedIn Ireland Unlimited Company (LinkedIn)
  • Twitter International Company (Twitter)

 

When you visit our social media websites, the controller processes personal data. Below we will inform you of which data these are, how they are processed and what rights you have in this context. We as the controller of these websites have concluded agreements with the provider of the respective social media platform which e.g. set out the conditions for using the websites. The terms of use of the respective provider and the terms and conditions and guidelines listed there at the end are relevant here.

 

  1. Use of insights and cookies

 

The providers of the social platforms also provide us with user statistics (so-called analytical services or page insights data) for our websites on the social media platforms based on the actions and interactions of our followers (e.g. likes, shares, comments etc., the number of following, individual page area access, scope of a contribution as well as statistics about the followers based on age, language, place of origin or interests), which help us to contact our followers and interested parties, understand the use and scope of our contributions, evaluate contents and identify user preferences and design our websites on the social media platforms to be as target-group-friendly as possible. We cannot influence or access the creation or processing of these user statistics and the underlying data; this is performed on the sole responsibility of the provider of the respective social media platform.

 

The provider of the respective social media platform receives, records and processes the information stored in the cookies. This also includes services provided by the provider or the provider group of the social media platforms as well as services provided by other companies that use the social media platforms and which are visited by the user. In addition, other positions such as partners or even third parties can use cookies on the social media platforms to provide services to the companies advertising on the social media platforms. For more information on the use of cookies by the provider, please see the latter's Cookie Policy.

 

  1. Contact details of the Data Protection Officer

 

The contact details of the MPG Data Protection Officer are: Hofgartenstraße 8, D-80539 Munich, Tel.: +49 (89) 2108-1554, Email: datenschutz@mpg.de

 

  1. Purposes of data processing

 

The data entered on our websites on social media platforms such as comments, questions, videos, images, likes, public messages, job preferences and selection etc. are published by the provider of the social media platform and only used or processed by us for the purposes listed below. We reserve the right to delete contents, where necessary. If applicable, we will share our contents on our website, if this is a function of the website and communicate with you via the website.

 

The websites provided by us contain links to our other company sites on social media platforms. You can identify links to the websites of the social media platforms e.g. by the respective company logo. If you follow this link, you can reach our company sites on the respective social media platforms. When you click on a link to a social media platform, a connection is established with the servers of the social media platform. This informs us that you have visited our website. In addition, further data is transmitted to the providers of the social media platform. These are, for example:

 

  • Address of the website with the activated link
  • Data and time of the website access and activation of the link
  • Information about the browser and operating system used
  • IP address

 

If you are already logged into the respective social media platform at the time that you activate the link, the provider of this social media platform may be able to determine your user name or even your real name based on the transmitted data and attribute this information to your personal user account on the social media platform. You can prevent this allocation to your personal user account, if you log out of your user account first.

 

Establishing contact

 

You can contact us via several of our websites on social media platforms. We process your data in order to answer your query and, if applicable, to send you the requested information materials. Your data may also be transmitted to the position responsible for your query. This position may be a third party. A transmission only takes place, if we are authorized to carry out the transmission under data protection law.

 

If you send us a query on the social media platforms, we may, depending on the required response, also refer to other, secure communication channels which guarantee confidentiality.

 

You always have the option to send us confidential enquiries via our address listed under contact details.

 

Statistical evaluations

 

Information processing is intended to allow us as the provider of the social media website to receive statistics (so-called page insights data) which the provider of the social media platform makes available based on the visits to our website. For example, it enables us to gain knowledge about the profiles of the visitor who like our website or use the applications on our website, so that we can provide them with more relevant contents and develop functions which may be of greater interest to them.

 

In order for us to better understand how to use our website to better reach our interested users, the recorded information is also subjected to demographic and geographical analyses which are then made available to us. We can use this information in order to offer targeted interest-based contents without obtaining direct knowledge of the visitor's identity. Where visitors use social media platforms on several devices, the recording and analysis can also be implemented across several devices, if these are registered users who are logged into their profiles.

 

The created visitors’ statistics are transmitted exclusively in an anonymized format. We do not have any access to the underlying data.

 

You can find more information on the processing of your personal data by the provider of the respective social media platform in the context of creating and processing user statistics by checking the information about user statistics on the following websites by the respective social media platform:

 

 

  1. Legal basis for data processing

 

We provide these social media websites in order to present ourselves to the users and other interested parties who visit our websites and to communicate with them. The personal user data are processed on the basis of our legitimate interests in an optimized company and product presentation (Art. 6 para. 1 lit. f GDPR).

 

  1. Recipients or categories of recipients

 

We do not transfer the data to third parties.

 

The servers of the social media platforms are located in the USA and in other countries outside the European Union. As a result, the providers of the social media platform can also use the data in countries outside the European Union. Please note that companies in these countries are subject to data protection law that does not generally protect personal data to the same extent as is the case in the European Union.

 

Please note that we cannot influence the scope, type and purpose of the data processing by the provider of the social media platform. For more information on the use of your data by the social media platform linked to on our website, please see the privacy policies of the respective social media platforms:

 

  • Google Ireland Ltd. (YouTube)
  • LinkedIn Ireland Unlimited Company (LinkedIn)
  • Twitter International Company (Twitter)

 

  1. Duration of storage

 

We do not save the data.

 

  1. Rights of the data subject

 

You have the right to information about your data saved at the MPG, the right to correction of the data, if these are incorrect, the right to deletion of data stored inappropriately and the right to data portability. You also have the right to lodge a complaint with the supervisory authority. For the MPG, this is the Bavarian State Office for Data Protection Supervision [Bayerische Landesamt für Datenschutzaufsicht], PO Box 1349, 91504 Ansbach.

 

  1. Source of data

 

The data are not collected directly from the data subjects but instead made available by the provider of the social media platform:

 

  • Google Ireland Ltd. (YouTube)
  • LinkedIn Ireland Unlimited Company (LinkedIn)
  • Twitter International Company (Twitter)
Go to Editor View